There’s a wide divergence in sophistication levels among different suppliers. Many smaller suppliers still rely on paper-based documentation, which can be an issue when a company wants to automate their invoice processing functions and receive all billing as e-invoices. AcceLIM offers the perfect solution with our ability to transform all documents and communication into electronic data - regardless of their original source.
In addition to universal e-invoicing, there are several other features of AcceLIM’s automated invoice processing that make AcceLIM the ideal choice for our customers.
AcceLIM’s approach to invoice processing transforms our customers’ A/P staff from clerical workers to discrepancy experts. Invoices with perfectly matched documentation - about 85% of your transactions - fly through the system automatically. Only transactions with discrepancies get routed to the accounts payable employees. Their focus shifts from clerical work to discrepancy resolution, and we give them the tools to do that swiftly and smoothly. Processing time is vastly reduced, and our customers can enjoy rapid growth without adding to A/P headcount.
AcceLIM’s software capabilities go far beyond supporting the perfect three-way matched invoice (ordered-received-billed) typically associated with “straight-through” invoice processing. AcceLIM’s real power is in the way it effortlessly handles invoices that have discrepancies and the way it can scale to whatever level of detail is needed for each individual order, whether that involves lots or batches moving through a complicated supply chain or a simple project that will only have two invoices vouchered against it. AcceLIM can audit receiving transactions and match to quotes, order confirmations and virtually any other supply side order management transaction, allowing our customers to choose the level of control that’s essential to meet their goals. For companies seeking to maximize their efficiency in the most cutting-edge way, the potential we offer for data tracking and the level of control we offer is a key selling point.
Once you’re on board with AcceLIM, your employees will know clearly which discrepancies they are responsible for resolving. When an invoice with an error comes through our cloud, it is automatically sent with an alert to the desktop of the exact employees who need to resolve the issue along with all related documentation. Your employees will no longer waste time looking for paperwork stuck on someone’s desk in another department, and only the individuals directly responsible for resolving an issue will spend their time on it. At the same time, everyone in A/P and the buying team receive reports showing who is responsible for specific discrepancies, and the visibility helps motivate each individual to do their best to clear up their discrepancies quickly and eliminate recurring problems. We’ve found this combined approach of individual responsibility and visible accountability to be very powerful. It reduces discrepancy rates, increases productivity, improves focus and results, and improves relationships between departments and across geographical boundaries within your company.
Before we automate your processes, we help you decide on the parameterized business rules that will dictate how your AcceLIM automated system will function. We come to you with a workbook that helps you quickly and easily identify the business rules that already exist in your processes, but more importantly we also offer suggestions based on what we’ve seen other customers in your industry use to achieve the kind of metrics you’d like, and we tailor those best practices to work ideally for you.
AcceLIM has been a cloud since day one, and we know how to make the most of it. We provide just the right blend of automation and human oversight as well as the perfect balance between tasks that AcceLIM takes over and those you maintain control of. AcceLIM automates the clerical busywork and improves processes, communication and controls while freeing your staff to focus on their business-critical tasks: sourcing, managing supplier relations, resolving transactional discrepancies, managing cash flow, and overseeing audits and compliance.
The reason we’re able to do this all and do it well is that inside our cloud there’s much more than our powerful software. We also have highly skilled people whose work complements the software, filling the gaps where automation has its limits. And we have processes we’ve set up based on best practices in your industry. Ours is a highly effective blend of people, processes and technology that, together, make your system as efficient and accurate as possible.