Your Neat, Pre-Printed Invoices Have Returned with Fresh Ink Stains...

As a distributor, you send your drivers out with full trucks of what's been ordered and what will now be delivered to your customers. But we all know what happens: the salesperson sold the customer X and the customer now wants Y and expects your delivery driver to make that change on the spot. In order to stay ahead of these types of transactional discrepancies, your company pays a premium in labor cost and unnecessary delays. At AcceLIM, we believe there is a unique opportunity to both reduce costs and increase productivity, efficiency and competitiveness.

The AcceLIM Solution

• Eliminate the mountains of paper clogging your business-process arteries
• Increase productivity by bringing together all of the information associated with B2B Communications to the employees’ desktop, regardless of whether the source was paper, fax, email or EDI.
• Find virtually all exceptions occurring with your customer transactions, and alert the necessary people of these issues in real-time.
• Close your day sooner rather than later.
• Low integration costs because AcceLIM coexists with existing technology and communicates with your internal systems via XML.
• ‘Pay as You Save’ model—you pay for the services you use as you need them.
• Save up to 50% on your current business-processing costs.

Challenges of Today’s Distributors

Your company drivers are great—at driving and delivering things, moving boxes out of the back of their trucks and onto your customers’ shelves and loading docks. But drivers aren’t accountants and cannot be expected to manage thousands of SKUs stored within expensive and fragile handheld wireless devices. Changes happen at the point of delivery, but not everybody has the latest and greatest WiFi tool to get the changes transferred directly to accounting. And is it realistic to expect a driver—pressed for time to cover their route—to navigate thousands of SKUs and print out a perfect invoice on the spot?

So you send out your drivers, preprinted invoices in hand, knowing that they'll return with markups and changes—this is the nature of distribution. Based on statistical evidence, at least 30% of your preprinted invoices will return with handwritten changes. As we all know, these changes are important. This is a physically captured detail of your customers' ever-changing needs and demands. It is now your accounting department's job to make everything correct, meaning even more heads-down data-entry for them.

Is there a way to process this information more effectively? How else can you get these changes into the system: identified, matched, sorted and rectified so the day can be closed-out? Using AcceLIM and its AcceL-I-Match technology, you can take those valuable invoices with all of the handwritten changes, and turn them into usable data, easily accessed from your desktop. Transformed into native business objects, these invoice are identified and matched up with the rest of the business-critical data circulating throughout your enterprise.

Inside the AcceLIM Solution

AcceLIM serves as a thin layer between your B2B Communications, your accounting people and their existing computer systems. AcceLIM uses your originating document as the master, identifying and matching all incoming information with your original, regardless of source. Data is extracted from paper-based sources of information such as packing slips, bills of lading and invoices, as well as electronic formats such as email, XML and EDI. All the data is converted into native business objects. If an order has no exceptions, it is quickly routed through the system and processed at a very low cost. When an exception or discrepancy does occur, key people are alerted and all of the information is presented via web portal. AcceLIM is able to find virtually all exceptions in real-time, providing you timely, complete and accurate exception handling.

Stops paper before it enters your organization
AcceLIM pulls necessary data from paper and puts it, along with an image of the original, into your computer systems. The result is fewer lost or misplaced documents and information that is easily accessible to multiple people simultaneously.

Provides real-time access to quality information
Much of the communication necessary for accounting to perform their jobs is held up in data-entry and imaging departments. AcceLIM provides real-time access to information, allowing accounting to make the best decisions and close out their day in a timely and efficient manner. AcceLIM also eliminates the problem of corrupt and unreadable data entering your enterprise system by perfecting all content prior to export.

Finds all of the exceptions
There are many ways an order can go wrong. Traditional systems only allow for a few typical exceptions (received too few or too many, were billed for the wrong number or the wrong amount). AcceLIM is flexible enough to track all possible exceptions that can occur. No longer do you need to go outside the IT system whenever an order doesn’t fit within standard parameters.

Integrates into your existing systems
AcceLIM delivers the data in XML or other industry standard formats, reducing integration costs.

Why AcceLIM

AcceLIM is a new breed of Business Process Outsourcing Company providing a cost effective flow of information into today’s business systems…regardless of source. AcceLIM allows both large and mid-sized enterprises to outsource the labor-intensive aspects of B2B communication while retaining control of their critical business practices. AcceLIM solutions make paper-based transactions as easy to process as EDI transactions and EDI transactions as readable as paper. Using AcceL-I-Match technology, communications are accelerated and streamlined, exceptions and discrepancies are identified and matched in real-time and transactions without issue are quickly routed for automated processing within traditional enterprise systems. AcceLIM customers avoid large investments in hard capital assets while benefiting from this unique technology and service.